PQX-700 Administrative Assistant II

PQX-700 Administrative Assistant II

23 May
IWK Health
Halifax Regional Municipality

23 May

IWK Health

Halifax Regional Municipality

Click here to apply as an internal applicant.

Company : IWK Health

Req ID: 181161

Department/Program: Medicine, Quality & Safety , Medicine, Quality & Safety

Location: Halifax

Type of Employment: Permanent Hourly FT ( 100% FTE) x 1 position(s)

Start Date: ASAP

Union Status: NSGEU Off&Cler; , Admin Professionals Bargaining Unit

Compensation: $ 23.1933 - $ 26.2435 /hour

Closing Date: June 5, 2024 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees,

physicians, volunteers and learners at sites across Nova Scotia . People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values , and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep,

and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity

Reporting to the Chief of Women’s and Obstetric Anesthesia, the Administrative Assistant provides high quality administrative and office management support to the Chief and department members for their clinical and academic work. Responsibilities include, but are not limited to: Schedule and organize meetings and events; Prepare agendas and meeting minutes; Support physician schedules; Order supplies, equipment and arrange catering; Manage the office’s phone, email and mail; Maintain records; Compose correspondence and prepare documents; Maintain key lists; Arrange onboarding for new staff (e.g. security, scrubs, access to email, clinical systems); Prepare and submit anesthesia billing claims to MSI and third parties; Liaise with credentialling office; Enter data,

maintain databases and compile statistics; Track financial activities; Support all learner, resident and fellowship placements; Assist with research-related activities; Liaise regularly with Booking Office and OBS/GYNE as well as department partners such as NSH-CZ anesthesia, IWK Pediatric anesthesia, Dalhousie University and APMPM Administration Inc. The responsibilities above are representative and should not be construed as all-inclusive.

Hours of Work

Monday - Friday, 35 hours bi-weekly

Your Qualifications

- Minimum High School Diploma or G.E.D. required.
- Graduate of a recognized Office Administration Program required.
- Minimum 6 months related administrative experience required. One (1) year is preferred.
- A combination of equivalent education and experience may be considered.

- Working knowledge of Microsoft Office and other computer programs/technology required.
- Keyboarding skills minimum of 40 wpm required, 60 wpm is preferred.
- Excellent multi-tasking, organizational and prioritization skills required.
- Proven team player with excellent communication and interpersonal skills required.
- Demonstrated ability to respectfully work with a variety of inter-professional team members required.
- Experience scheduling appointments and meetings required.
- Medical Terminology and Dicta Typing experience preferred.
- Demonstrated proficiency and experience with Access Database preferred.
- Experience in bookkeeping an asset.
- Experience organizing travel, case conferences, meetings, guest visits and teleconferences an asset.
- Experience in Meditech, Outlook, PubMed, DalMedix, ACCURO, Adobe Acrobat and the Internet an asset.

- Demonstrated experience using university and hospital libraries an asset.
- Experience using SAP an asset.
- Competencies in other languages an asset.

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.

I f you are an employee of IWK Health , please apply through the internal careers page to ensure you are flagged as an internal applicant.

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