Administrative Assistant - Part Time [C396]

Administrative Assistant - Part Time [C396]

17 Nov
Vantage Living
Salmon Arm

17 Nov

Vantage Living

Salmon Arm

Care to join us?

If you are a caring and skilled individual who enjoys working with seniors, we want to hear from you!

We are looking for a part-time Administrative Assistant for our Lakeside Manor site, our independent senior living community in Salmon Arm, BC.

Benefits of working for Vantage Living:

- Extended benefits. 100% Employer funded benefit plan available for full and part-time staff who work more than 20 hours/week.

- Work/life balance. Flexible schedules to support your work-life balance.

- Local. Locally owned and operated, supporting the community.

- Modern. Beautiful, modern communities that inspire lifestyle.

Position Overview:

- Greets families and visitors. Provides information,

assistance and support as needed;

- Under the direction of manager, schedules replacement staff for unscheduled absences and workload requirements in accordance with the master rotation and provisions of the collective agreement;

- Under the director of the Site Leader, maintains master rotations, weekly schedules, call in sheets and leave requests for all areas. Accurately documents scheduling calls & responses;

- Posts staff schedules for all functional areas within required time frames. Receives and processes payroll reports and submits to payroll office;

- Organizes meetings and care conferences as requested, takes meeting minutes and books required travel;

- Receives couriers and deliveries. Establishes and maintains effective paper and electronic document filing systems;

- Answers external and internal telephone calls in a friendly, respectful and professional manner. Transfers or redirects callers appropriately. Responds to calls for general inquiries with accurate information;

- Provides support and assistance to the management on confidential and sensitive issues requiring discretion including communications, document preparation / storage and dissemination of information; and

- Performs other duties as assigned.

To Be Considered:

- Medical Office Assistant or Administrative Assistant Certification or equivalent combination of experience, education and knowledge;

- Extensive MS Office, Outlook and Excel expertise;

- Strong English language skills, understanding of medical terminology an asset;

- Strong organizational and time management skills;

- Friendly disposition, personable and able to build harmonious working relationships with clients, families, colleagues, business partners & members of the general public;

- Able to multi-task, handle changing priorities & work under pressure; and

- Staffing & scheduling experience in a 24 hour environment an asset.

Hours of Work:

- Tuesday and Wednesdays 8:30am - 5:00pm

We thank all applicants for their interest. Only those selected for an interview will be contacted.

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