Flight Operations Administrator - (ZK-518)

Flight Operations Administrator - (ZK-518)

17 Nov

17 Nov



Life at Swoop

When you work for Swoop, you’re part of something big. We’re a small airline with a big dream of bringing Canadians the freedom to travel where life takes them. We are innovators, collaborators, risk-takers and entrepreneurs who act with integrity and always put safety first.

Whether you are painting the skies magenta on a Swoop Boeing 737-800 or working at our Calgary HQ, we all play a role in upholding our values, mission and most importantly, disrupting the Canadian aviation industry through affordable travel.

Swoop is wholly owned subsidiary of the WestJet Group but make no mistake, we march to the beat of our own drum. At Swoop, our-day-to-day operations are vastly different and deliberately separate,

but carefully aligned to complement the big-picture strategy of the WestJet Group.

The Flight Operations Administrator, Crew Resources is responsible for assisting in all aspects of Crew Management including crew documentation, administration of training records, qualification tracking, file management, onboarding and offboarding tasks and administration functions.


- Facilitation of onboarding of new hire pilots and flight attendants to include: o Production and Distribution of Crew Portal Guides

- Coordination of RAIC passes o Coordination of Parking Passes

- Coordinate uniform acquisitions and distributions

- Coordinate IT registrations o Record Initial Vacation Requests

- Update Travel Alliance Crew lists o Arrange for and collect documentation; licenses, medical

- Ongoing maintenance of pilot and FA info documents

- Liaise with Transport Canada regarding pilot license renewals

- Maintain crewmember vacation records

- Maintain Swoop pilot and FA Team Sites

- Coordinate ongoing crewmember uniform requirements

- Schedule classrooms for pilot and FA training

- Arrange for pilot meals during training

- Maintain RAIC pass renewal records

- Coordinate and assist with crewmember expense requirements

- Act as a liaise for pilot and FA hiring requirements with the People Department

- Arrange guest speaker requirements for pilot and FA training

- Coordinate publication requirements for pilot training

- Assist crewmembers with ongoing IT requirements

- Assist and coordinate new hire travel requirements

- Administrative support duties for management team

- Arrange for and coordinate Town Hall Events

- Other duties as assigned by the management team.

Qualifications :

- Minimum 2 years successful administrative experience in a busy office environment.

- Post secondary diploma or certified from a recognized admin/secretarial program is preferred.

- Intermediate level of MS office: Outlook, Excel, Word and PowerPoint

- Superior communication skills both verbal and written.

- Demonstrated strength in organization, prioritizing and time management skills.

- Well versed in all office procedures and general knowledge of all office equipment.

- Prior aviation experience with knowledge of CARS would be an asset.

Let’s talk dollars and cents.

At Swoop, we’re committed to offering a fair and competitive total compensation package that starts with a solid base salary, and complemented by perks like performance based profit sharing, a company-matched savings plan, flexible group benefits and of course, flight privileges.

We celebrate differences and diversity.

Swoop is an equal-opportunity employer, and our workplace culture is one where diversity and differences are embraced, appreciated and celebrated. We do not discriminate based upon race, religion, colour, national or ethnic origin, sex, sexual orientation, gender, gender identity, gender expressions, transgender status, marital or family status, disability, age or convictions for which a pardon has been granted.

Effective immediately all employees hired within the WestJet group of companies will be required to be fully vaccinated against COVID-19. You will be required to sign an attestation upon hire acknowledging you are fully vaccinated

The original job offer can be found in Kit Job:

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