(ZC-928) - Executive Assistant

(ZC-928) - Executive Assistant

09 Sep
CMH Heli-Skiing & Summer Adventures

09 Sep

CMH Heli-Skiing & Summer Adventures


Position Title: Executive Assistant

Company Name: CMH Heli-Skiing & Summer Adventures

Reports To: President & COO

Location of Work: Banff, Alberta

Job Status: Full-time, permanent; ‘Core’

FLSA Status: Non-Exempt

Number of Positions: 1

Direct Reports: 0

Date of Last Review: September 8, 2021

Desired Start Date: October 12, 2021

Company Overview

With 50+ years of experience, CMH Heli-Skiing & Summer Adventures has evolved into the world’s largest Heli-Skiing and Heli-Hiking company, operating 12 lodges in the winter and 3 in the summer throughout British Columbia, Canada. The business’s central office is located in Banff, Alberta, Canada.

CMH Heli-Skiing & Summer Adventures is privileged to operate in the traditional territories of the Ktunaxa, Secwépemc, Syilx, and Stoney Nakoda Nations.

The CMH Mission is to guide our staff and guests through life changing mountain experiences.

Our Vision is to be recognized as the world leader of guided mountain experiences – by our guests, our employees, our partners, and our communities.

Our Principles:

Safety as a cornerstone.

Share our passion – every day.

Always act with integrity.

We work as a team.

Aim for best.

Balance our social, fiscal, and environmental responsibilities.

Position Overview

The Executive Assistant provides administrative support to the President and members of the senior leadership team. Administrative tasks include schedule and logistics management, monitoring communications, managing the corporate credit card program, and contract/lease management.

Essential Duties and Responsibilities

Maintain oversight of the President’s schedule and communications.

Coordinate event and manager meeting logistics including venues, catering, and lodging.

Provide monthly auditing support and act as the CMH point-person for corporate credit cards.

Maintain routine affairs of scholarship funds, as well as corporate donations on a case-by-case basis.

Manage annual insurance compliance documentation and corporate contract administration.

Maintain accurate permits and licenses.

Coordinate executive travel and all associated logistics.

Tackle administrative tasks, as necessary, to ensure the President’s and the SLT’s time is optimized.

Prepare and control administrative budgets.

Assure discreet handling of all business in a confidential manner.

Take and distribute meeting minutes, and follow-up on action items as directed.

Minimum Qualifications

Post-secondary education in administrative field, or equivalent experience.

Minimum 5 years’ experience working in an administrative capacity.

Competencies, Knowledge, Skills, Abilities, and Other Qualities

Demonstrates integrity, discretion, and problem solving.

Able to communicate in an effective and timely manner over the phone, in-person, and in written communication.

Has clear attention-to-detail, with accurate data-entry skills and abilities.

Trustworthy and self-directed in completing the core functions of the role.

Able to identify potential issues and quickly work with the team to manage and respond to such situations in a timely and professional manner.

Sees projects through to completion including follow-up on any identified issues.

Confidence to interact with all levels of the company in a hub-and-spoke model in which many individuals are remote.

Proven ability to maintain confidentiality and professional working relationships.

Technical proficiency in Microsoft Office, and other relevant software platforms.

Able to prioritize tasks in a complex and fast-paced environment with seasonal workload fluctuations and changing priorities.

Able to build productive working relationships with co-workers and industry partners.

Working Conditions

Able to lift, carry, or otherwise move and position up to 20 pounds on an occasional basis.

Manual dexterity to operate a computer and other common office equipment on a constant basis.

This position may be required to work occasionally on evenings, weekends, and holidays, based on the needs of the business.

Executive communications of a time-sensitive nature must be handled with urgency, regardless of regular business hours.

This position may require travel to CMH areas, as well as some travel to Denver offices on an occasional basis.

CMH is committed to developing a rich culture, a diverse workforce, and a healthy work environment in which every employee is treated fairly and respected. Each employee will contribute to the company's success while also having the opportunity to achieve their full potential as individuals.

Other Duties as Assigned

This position description is an overview of the scope of responsibilities for the role described above. With the evolution of CMH, the responsibilities of this position may change, as may the details that are associated with many of the tasks. During these times of change, this position requires the flexibility and willingness to accept new responsibilities and potentially transfer others.


A competitive compensation package will be provided based upon qualifications, experience, and skill set. Further details will be discussed in a personal interview.

Benefits and Perks:

Health and dental benefits.

Group Savings Plan.

Paid vacation.

Opportunities to heli-hike and heli-ski, as available.

**CMH is an equal opportunity employer**

The original job offer can be found in Kit Job:

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