Executive Assistant | (RG738)

Executive Assistant | (RG738)

09 Sep

09 Sep



Company Profile

DHL Global Forwarding is a Freight Forwarding organization that is the expert in global air, ocean and ground Freight Forwarding. Our passion is to enable international trade utilizing the best teams in the industry. We simplify our customer operations and maximize their opportunities to achieve results.

Main tasks & key responsibilities

Manage the Head of Organization's agenda (appointments and schedules). Schedule the executive’s appointments and answer or redirect routine enquiries from internal or external sources

Advise, support, assist, coordinate, follow up and collaborate on special projects which are highly complex, and involve creation and oversight of multifaceted teams

Handle confidential information and maintain the security of the executive’s records and files

Make travel arrangements to make best use of their time

Prepares high quality presentations, reports and other documents

Manages the country Communication Plan and follows up with responsible party for delivering required communication.

Draft letters, announcements and official information releases

Plan and execute internal and external meetings. Schedule resources such as people, venues, agenda, coordinate invitations, rooms, food, equipment, or other resources.

Attend external events to coordinate execution (Travel availability and overtime required)

Takes and prepares notes of meetings, conferences, and similar proceedings

Maintains, updates or creates databases and/or database information. Codes, compiles and files correspondences, records, documents and reports according to an established system

Greets and assists visitors and arrange for escorts, as necessary

Trainings delivery skills (Facilitator)

Relationship Ownership, coordination and training of internal tools such as employee recognition and employee engagement trainings


Fluent English

Advanced english writting skills (Internal communications)

Advanced knowledge and skill using power point, word, excel and Visio.

Excellent organizational, communication including telephone and writing skills

Excellent communication and interpersonal skills

Requires discretion, confidentiality, and detailed knowledge of the organization's operations, procedures, and people

Approachable and empathetic

Ability to work very well under pressure and to handle different topics at the same time

Able to provide the requests with quality and agility

Requires an Associate's degree and 5 or more years of experience in an executive administrative position


Mississauga, Ontario, Canada



Posted Date





Day Time Shift Only

Global Forwarding, Freight

DHL Global Forwarding (Canada) Inc.

Travel required less 25%

No relocation offered

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