DHL Global Forwarding is a Freight Forwarding organization that is the expert in global air, ocean and ground Freight Forwarding. Our passion is to enable international trade utilizing the best teams in the industry. We simplify our customer operations and maximize their opportunities to achieve results.
Main tasks & key responsibilities
Manage the Head of Organization's agenda (appointments and schedules). Schedule the executive’s appointments and answer or redirect routine enquiries from internal or external sources
Advise, support, assist, coordinate, follow up and collaborate on special projects which are highly complex, and involve creation and oversight of multifaceted teams
Handle confidential information and maintain the security of the executive’s records and files
Make travel arrangements to make best use of their time
Prepares high quality presentations, reports and other documents
Manages the country Communication Plan and follows up with responsible party for delivering required communication.
Draft letters, announcements and official information releases
Plan and execute internal and external meetings. Schedule resources such as people, venues, agenda, coordinate invitations, rooms, food, equipment, or other resources.
Attend external events to coordinate execution (Travel availability and overtime required)
Takes and prepares notes of meetings, conferences, and similar proceedings
Maintains, updates or creates databases and/or database information. Codes, compiles and files correspondences, records, documents and reports according to an established system
Greets and assists visitors and arrange for escorts, as necessary
Trainings delivery skills (Facilitator)
Relationship Ownership, coordination and training of internal tools such as employee recognition and employee engagement trainings
Advanced english writting skills (Internal communications)
Advanced knowledge and skill using power point, word, excel and Visio.
Excellent organizational, communication including telephone and writing skills
Excellent communication and interpersonal skills
Requires discretion, confidentiality, and detailed knowledge of the organization's operations, procedures, and people
Approachable and empathetic
Ability to work very well under pressure and to handle different topics at the same time
Able to provide the requests with quality and agility
Requires an Associate's degree and 5 or more years of experience in an executive administrative position
Mississauga, Ontario, Canada
Day Time Shift Only
Global Forwarding, Freight
DHL Global Forwarding (Canada) Inc.
Travel required less 25%
No relocation offered
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