At EXP, we know that great experiences start with the right people. We believe that work should be challenging, and the challenge should be fun. We also believe that exponential possibilities are more likely to occur with a respectful, satisfying and empowering company. We value and respect our employees - their experience and expertise as well as their energy, passion and diversity - and their innovative approach to work and to life.
EXP’s Markham office is currently seeking an experienced Administrative Assistant t o join their Transportation team reporting to the VP of Transportation.
Work directly with the VP of Transportation.
Coordinate meetings and travel arrangements.
Edit and format reports, proposals and other technical documents.
Prepare and review proposals, standing offer agreement and draft proposal documents with associated forms, submission, etc.
Compose and distribute meeting notes, routine correspondence, and reports.
Perform other administrative duties such as data entry, copying, collating, faxing, filing, document retrieval, scheduling coordination of meeting rooms, ordering of lunches for meetings, mailings, information gathering, word processing, transcription and document binding, document scanning.
Prepare client and proposal documents as requested, including resumes/CVs, specialized tabs for proposals, letters, etc.
Provide backup/break coverage for the front office including switchboard/reception and customer service assistance to employees and clients of the office. This includes greeting visitors to the office and handling mail/couriers.
Provide back up support for other admin teams and divisions as necessary.
MTO R.A.Q.S (registry, appraisal, and qualification system) and knowledge is an asset.
The Skills, Knowledge and Abilities We Seek
Must have at least 5-7 years of experience in detail-orientated administrative support work.
Post-Secondary degree or diploma or equivalent work experience in an administrative capacity.
Strong people skills, and the ability to work with a wide variety of staff and clients.
Must have strong Microsoft Word and Excel skills. Experience in Adobe Acrobat, Bluebeam and Microsoft Power Point would be an asset.
Must have strong editing and proofreading ability including grammar and sentence structure.
Create meeting agendas and minutes.
Strong typing speed and accuracy.
Excellent communication skills.
Skill in preparing clear and concise reports, procedures, correspondences, and other written materials.
Ability to establish and maintain effective working relationships.
Effective time management and organizational skills.
Must be able to meet deadlines, well organized and able to work under pressure.
Ability to document existing and new processes.
Ability to maintain a filing system and accurate records.
Ability to prioritize, organize and perform multiple work assignments simultaneously.
Any experience in the engineering or construction industry is an asset.
What EXP Can Offer
With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments.
Our heritage dates back to 1906, when the earliest of EXP’s predecessor companies started its engineering infrastructure practice. Today, over 3,000 creative EXP professionals across North America provide the passion and expertise needed to deliver successful projects around the world.
Our promise is to offer you a challenging career in a positive and dynamic work environment, and it is a promise we take seriously.
Join a dynamic team at EXP that provides you with innovative projects, the capacity to develop your career, a full range of benefits, flexible working hours, and much more! When you explore what EXP has to offer, you’ll find exponential possibilities.
For more information, visit www.exp.com .
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