Administrative Assistant I (RFT 1.0) [P833]

Administrative Assistant I (RFT 1.0) [P833]

01 Jul
|
VON Canada
|
Mississauga

01 Jul

VON Canada

Mississauga

Description



Position at VON Canada (Ontario)



Requisition Details:



Employment Status: Regular, Full Time (1.0 FTE)

Program Name: Community Support Services

Number of Hours Bi-Weekly: 75

Work Schedule: Days

On Call: No





Job Summary:



The Administrative Assistant I is responsible for administrative support functions to assist VON in providing quality service to the public. The position acts as a resource for the site management team and other team members in the office by collecting and responding to incoming correspondence, creating and formatting documents, and other related job functions.



Key Responsibilities may include:





- Responds to any general inquiries including answering telephone calls and ensuring staff, volunteers, clients and visitors are greeted and directed to the appropriate resource in a friendly courteous manner.

- Responds to messages from the answering service as required.

- Greets and directs all in-office visitors and in-coming calls.

- Ensures incoming and outgoing correspondence is distributed accordingly and in a timely manner.

- Responsible for the mail pick-up and drop off.

- Answers general inquiries regarding the VON organization with informed and satisfactory responses.

- Distributes departmental mail, including mail outs, postal meter, and internal departmental mail.

- Schedules and organizes meetings and appointments as requested.

- Prepares all general correspondences, memos, forms, minutes, brochures, invitations, staff lists, reports and other documents as directed.

- Assists in the production of newsletters (including collection of material, typing/formatting and photocopying/printing) and in standardizing processes and forms.

- Manages filing systems for all client, personnel and general files, ensuring accuracy, security and confidentiality.

- Updates policies/procedures and manuals as required.

- Inputs relevant information and produce reports, statistics and data as directed for the efficient operation of the function.

- Orders supplies, receives and maintains an inventory of required supplies.

- Collaborates with teams for to organize logistics for special projects, events and seminars.

- Receives and receipts donation, and bill payments.

- Prepares bank deposits. 

- Performs other duties as assigned.



Common Responsibilities:





- Promotes the goals and values of VON and their role as an integrated community care

- provider

- Promotes a safe and healthy workplace ensuring workplace conduct and activities are in accordance with the provincial Occupational Health and Safety Act and Regulations.

- Abides by all VON policies and work practices

- Abides by all confidentiality and protection of personal information policies, regulations and practices and ensures appropriate safeguards are in place within their role

- Works in collaboration with other staff in a team approach to service delivery



External and Internal Relationships:



- Communicates regularly and follow up with employees, managers and corporate services staff.

- Communicates with the public contacting VON



Education, Designations and Experience:



- Post-secondary education in office administration, office information technology or a related field or related relevant experience

- Proficiency in Windows OS and MS Office Suite programs

- Experience with scheduling software Procura is considered an asset

- Experience with a unionized environment is considered an asset.



Skill Requirements:



- Excellent oral and written communication skills

- Strong organizational skills with an ability to prioritize and multi-task

- Excellent customer service skills

- High level of accuracy and attention to detail

- Able to work both independently and within a team

- Ability to maintain confidentiality at all times



Other:



- Criminal records and vulnerable sector check

- Must have personal vehicle and possess both a current driver’s license and proof of vehicle insurance

- The use of Personal Protective Equipment (PPE) may be required



Work Conditions and Physical Capabilities: fast-paced environment; attention to detail; lift and carry using appropriate lifting techniques; walk, sit, stand, and climb stairs; grip and fine hand movements.



VON Canada is committed to meeting the needs of persons with disabilities and to providing accessibility accommodations for candidates who require them. If you are in need of accessibility support, please visit our website at http://www.von.ca/en/accessibility for further details.

The original job offer can be found in Kit Job:
https://www.kitjob.ca/job/19919059/administrative-assistant-rft-1-p833-mississauga/?utm_source=html

Reply to this offer

Impress this employer describing Your skills and abilities, fill out the form below and leave Your personal touch in the presentation letter.

Subscribe to this job alert:
Enter Your E-mail address to receive the latest job offers for: administrative assistant i (rft 1.0) [p833]
Publish a new Free Offer
Need to publish an offer? With more than 1 million unique users per month, you will find the ideal candidate for your company instantly, what are you waiting for!
Publish Now

Subscribe to this job alert