[Y415] - Accreditation Assistant

[Y415] - Accreditation Assistant

20 May
University of Waterloo

20 May

University of Waterloo



Term: 1 year

The Canadian Engineering Accreditation Board (CEAB) accredits Canadian undergraduate engineering programs and ensures that academic requirements are fulfilled. The Accreditation Assistant performs a variety of duties related to assessment and accreditation activities in support of continuous improvement, enhancement of performance and student learning outcomes.


Program level support for outcomes-based assessment initiatives

- Responsible for providing routine administrative support for the outcomes-basedassessment processes at the program level

- Incumbent works closely with program staff,

department administration and stakeholders to support all administrative functions of outcomes-based education

- Supports the program team and Graduate Attributes Lecturer in particular to develop, improve and document outcomes-based assessment processes

- Organizes meetings at the Program level. Duties include scheduling meetings, booking rooms, preparing agendas, and minute taking

- Records and follows up on action items and recommendations arising from program level meetings

- Provides support to faculty members for their outcomes documentation throughout the term including distributing rubrics at the beginning of each term

Department and faculty level support for outcomes-based assessment initiatives

- Attends all departmental and faculty level meetings related to outcome-based assessment and accreditation activities. Incumbent acts as a resource for program administrators

- Acts as a liaison with the Office of the Associate Dean, Co-operative Education and Professional Affairs, to facilitate and coordinate program reviews, external visits, etc. Specific duties may include but not limited to room bookings, scheduling meetings, preparation of itineraries, agendas, travel arrangements, catering, etc.

Data and document support

- Ensures meaningful data and supporting documentation is available to meet the decision-making needs of the academic unit. Incumbent coordinates the collection of assessment data on a termby-term basis and reviews reporting documents for completion, accuracy and compliance

- Maintains archives at the Program level

- The Incumbent. with direction from the Graduate Attributes Lecturer and outcomes-based assessment committees,analyzes data and maps results to Canadian Engineering Accreditation Board (CEAB) report requirements

- Manages program specific resources used to collect information including SharePoint sites, databases,etc. Incumbent is responsible for data entry of accurate qualitative data used to analyze and report student learning outcomes

- Assists with the preparation of specialized reports such as compliance, accreditation and other assessment activities including generating rubrics, performance indicators, etc.

Support for accreditation activities

- Collects and prepares all materials required for CEAB submissions

- Works closely with Graduate Attributes Lecturers, Associate Chairs, Undergraduate Advisors and Teaching Faculty on the preparation and collection of course materials, curriculum vitaes, questionnaires, etc.

- Prepares materials for electronic and paper submission


- Bachelor’s degree preferred and/or equivalent education and experience

- Administrative experience in an academic environment

- Experience working in a team environment with a demonstrated ability to achieve deliverables with minimal supervision

- Knowledge of CEAB standards and reporting requirements an asset

- Outstanding interpersonal and written communication skills

- Ability to work collaboratively with a variety of stakeholders to collect, analyze and communicate data results

- Intermediate knowledge of MS Office suite, survey applications and web content management

- Regular working hours with occasional evening and weekend work required to meet deadlines

- Occasional travel may be required

Equity Statement

The University of Waterloo is committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge that we live and work on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. The University of Waterloo is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River.

The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion.  As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuit/Inuk, Black, racialized, a person with a disability, women and/or 2SLGBTQ+.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at [email protected] or (phone hidden), ext. 35935.

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