PU053 Administrative Assistant – Water Resources Department - 8 Month Contract
PU053 Administrative Assistant – Water Resources Department - 8 Month Contract
30 Mar
DM Wills.
Peterborough
The successful candidate will report to the Manager of the Water Resources Department and will provide administrative assistance to multiple service lines within the department.
Key Responsibilities:
- Provide support for final document preparation, which may include but is not limited to, editing, formatting, printing, assembling, binding, and courier.
- Provide any other support in the preparation of tenders, proposals, contracts, reports, spreadsheets, meeting minutes, and presentation materials, as requested by management and or department staff.
- Receive and track incoming job opportunities (RFPs/RFQs).
- Communicate corporate format standards to all employees,
ensuring compliance with established quality standards.
- Ensure that timelines are met for all key deliverables.
- Manage all hard copy and electronic documents, ensuring accurate filing, sorting, and archiving.
- Follow direction to complete other tasks and projects as required.
- Providing administrative support to other departments as required.
Significant Qualifications include:
- Diploma in Office / Business Administration or equivalent.
- Minimum one (1) year of experience providing some or all of essential duties and responsibilities noted above.
- Expert knowledge of Microsoft Word, Excel, and Adobe.
- Strong communication skills.
- Strong analytical, organizational, and problem solving skills.
- Excellent work ethic and ability to work on several projects or issues simultaneously.
- Excellent time management skills to meet firm timelines.
- General knowledge of the Ontario Health and Safety Act.
- You must be a highly motivated, organized team player with the ability to manage many tasks efficiently in a fast-paced collaborative working environment.
- Marketing / business development skills are an asset.
Work Culture
At Wills, we value hard/smart work and promote a work-life balance for employees. We provide a positive and professional work environment that supports personal and professional goals. We are socially conscious and strive to make a difference in the communities where we live and work.
Why this Job Matters
The work we do effects the safety and mobility of our friends, families and the people of Ontario every day. This is a responsibility that we take very seriously. Daily activities and decisions by our various teams have a direct impact on the people that use the infrastructure, both locally and provincially, making it important to have top talent.
What You Will Gain
As an Administrative Assistant, you will have the opportunity to contribute Wills’ success by supporting a dynamic team through a variety of Administrative tasks, creative thinking and promoting efficiency within our Municipal Engineering Department.
If you are a goal oriented, highly motivated individual who is looking to join a successful team, Wills is interested in speaking with you.
At Wills, we form partnerships with our staff, our clients and the public to create engineering solutions that work for today’s complex problems.
Wills offers a competitive compensation package with comprehensive benefits and merit based bonuses for performance and tenure. Salary will be commensurate with experience.
This position is located in Peterborough, Ontario.
If interested please submit a cover letter and resume/CV directly to HR at [email protected], with subject line “Administrative Assistant - Water REsources”, by April 7, 2021.
We sincerely thank all candidates for their interest, however, please note that only those applicants selected for further consideration will be contacted.
If selected for an interview, please advise us if you require accommodation.
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