[XBF443] Program Secretary

[XBF443] Program Secretary

10 Nov
Hamilton Health Sciences Corporation

10 Nov

Hamilton Health Sciences Corporation


Job Number: 84636

Job: Administrative/Service

Primary Location: Ontario-Hamilton

This position will be located at: Offsite Location

Organization: 16024-Alt Hlth Fac 2nd Floor

Status: Temporary Part-time

Hours per week: 18.75

Number of Openings: 1

Union Code: Non Union Employees

Minimum Salary: 22.3900 Hourly

Maximum Salary: 28.7100

Post Date: Nov 9, 2020, 11:00:00 PM

Close Date (Period for Applying) - External: Nov 16, 2020, 10:59:00 PM

Unit Summary

The Community and Population Health Services portfolio supports the advancement of integrated health and social services in hospital and into the community.

The Program is responsible for the development and advancement of innovative partnerships with peer, community, academic partners and provides expert leadership in the area of pre- and post-acute care transitions.

The Community and Population Health Services portfolio is accountable for HHS' Population Health, Bundled Care and Alternate Level of Care strategies. The portfolio provides system-wide support through the Site Administrative Managers, Transitional Care & Discharge Specialists, ALC Navigators, Centralized Care and Transition Team, Hospital to Home, Hamilton and Niagara North West Sub-Region Health Links, Integrated Comprehensive Care Program, and Inpatient

Medical Psychiatry Consultation Liaison Teams. HHS Alternate Health Facilities (AHF), McMaster Family Health Team (McMaster Family Practice, Stonechurch Family Health Centre and Canadian Blood Services) and Behavioural Supports Ontario (BSO) are aligned to this portfolio.

Position Summary

Provides administrative support to Community & Population Health Services Program. The Program Secretary has the ability to exercise good judgment in a variety of situations, maintain confidences while balancing multiple priorities including payroll/recruitment, managing calendars, coordinating meetings/events, preparing various materials and documents, attending meetings and recording minutes, monitoring action items and developing related reports.

The Program Secretary serves as a central liaison to the Managers to keep them well informed of upcoming commitments and responsibilities. Integral to providing information and clear communication relative to services, staff, projects and issues within the program. This role requires excellent communication skills to effectively collaborate with directors, managers, staff, health care providers, other administrative assistants and the general public, ensuring strict confidentiality is maintained at all times.

Schedule Work Hours

Days Monday to Friday - hours per day to be determined

This position is temporary to March 2021.


1. Graduate of Community College Business Office Administration program or equivalent

2. Minimum 3-5 years current related experience

3. Demonstrated proficient computer skills in word processing, spreadsheets and database systems, for example: MS Excel, MS Word, MS PowerPoint, Windows 2000, Outlook, Meditech Systems, Taleo, Budget Tool, Management Resource Tool, Eway, Electronic Forms Ordering

4. Proficient keyboarding skills (60 w.p.m.)

5. Demonstrated expertise in minute-taking, transcription and ability in scheduling

6. Demonstrated excellence in effective communication and interpersonal skills within a professional environment

7. Demonstrated effective problem-solving abilities

8. Demonstrated ability to work effectively in a team environment

9. Ability to work on own initiative, organize and establish priorities and able to work in high volume, stressful environment

10. Demonstrated understanding of the corporate context, and ability to make suggestions and create systems which will assist the Program within this context

11. Demonstrated commitment to the HHS vision and continuous quality improvement

12. Demonstrated ability to appreciate confidential nature of position

13. Demonstrated interest in new learning

Hamilton Health Sciences fosters a culture of patient and staff safety, whereby all employees are guided by our Mission, Vision, Values, and Values Based Code of Conduct. Hamilton Health Sciences is a teaching hospital and all staff and physicians are expected to support students and other learners.

To be considered for this opportunity applicants must apply during the posting period. All internal and external applicants may ONLY apply via the Careers website.

Hamilton Health Sciences is an equal opportunity employer and we will accommodate any needs under the Canadian Charter of Rights and Freedom, Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities, if requested. Should any applicant require accommodation through the application processes, please contact HR Services at (phone hidden), Ext. 46947 for assistance. If the applicant requires a specific accommodation because of a disability during an interview, the applicant will need to advise the hiring manager when scheduling the interview and the appropriate accommodations can be made.

This competition is open to all qualified applicants, however, qualified internal applicants will be considered first. Past performance will be considered as part of the selection process. If you are a previous employee of Hamilton Health Sciences, please note: the circumstances around an employee's exit will be considered prior to an offer of employment

Proficiency in both Official Languages, French and English, is considered an asset

If this position is temporary, selection for this position will be as per the outlined Collective Agreements:

Article 30 (k), CUPE Collective Agreement

Article 10.7 (d), ONA Collective Agreement

Article 13.01 (b) (ii), OPSEU 273 Collective Agreement

Article 14.04, OPSEU 209 Collective Agreement

Article 2.07 and Article 13, PIPSC RT Collective Agreement

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