[YT790] HR Administrative Assistant

[YT790] HR Administrative Assistant

09 Nov

09 Nov



Company Profiles

Weir has been in business since 1871 and our sustainability and success has been built on attracting, retaining, and developing exceptional people.

As a global company, employing around 15,000 people in over 70 countries, we reflect the diversity of our customers in the diversity of our people and ensure everyone is given the opportunity to flourish regardless of their gender, race, beliefs or background.

Weir is an inclusive and innovative organisation where you can be your authentic self. We continually develop our talent and diversity of thought to keep our business relevant, innovative and successful for the future.

Enabling our people to unleash their full potential is central to ‘We are Weir’,

our vision, mission, and strategic priorities. We aim to be the most admired engineering business in our markets and we'll achieve that ambition by being the employer of choice in our markets.

We offer a wide range of career opportunities across a variety of technical and business roles in engineering, manufacturing and service locations worldwide.

Business Need / Purpose of Role

Weir Canada, Inc. is looking for an HR Administrative Assistant to join their HR department (6 month contract with possibility of extension) 

The HR Administrative Assistant will assist the HR and Payroll departments.

Objectives & Measurement - Key Responsibilities

Including but not limited to:

- General administration duties / Administrative support to HR & payroll

- Liaise closely with other members of the HR team and work as an effective team player

- Ensure all work is managed on a confidential basis and is of a high quality and completed within agreed timescales and targets

- Work on any current HR initiatives in conjunction with other members of the HR team

- Other duties as assigned by supervisor or other Weir management

- Create and maintain up to date folders for all employee information

Health & Safety : Key Responsibilities & Requirements:

- Able to work in a manner that ensures the safety of themselves and others

- Able to demonstrate compliance to company safety procedures and legal obligations

- Recognise and report and resolve hazards identified

- Confidence and ability to intervene on practices deemed to be unsafe

- Engage and promote a zero harm culture

- Be aware of physical limitations based upon job requirements

Job Knowledge / Education and Qualifications

Education and/or Experience:  Minimum completion of Post-Secondary Diploma or Degree in related field.

Excelent computer skills and exposure to HRIS systems (experience with ADP Work Force Now and Wodkday would be an asset)

Language Skills:  Must be bilingual (English & French).

Reasoning Ability:  Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Computer skills:  Advanced Excel, Microsoft word and Power Point

Core Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

Interpersonal Skills - Focuses on solving conflict, not blaming; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others' ideas and tries new things.

Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed.

Motivation - Sets and achieves challenging goals; demonstrates persistence and overcomes obstacles; measures self against standard of excellence; takes calculated risks to accomplish goals.

Safety and Security - Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions; uses equipment and materials properly.

Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments;

commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.

Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities; supports affirmative action and respects diversity.

Change Management - Develops workable implementation plans; communicates changes effectively; builds commitment and overcomes resistance; prepares and supports those affected by change; monitors transition and evaluates results.

Other - Knowledge of quality management, human resources, finance and other administrative principles and practices are an asset.

Customer Service - Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.

The original job offer can be found in Kit Job:

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