Legal Assistant, Real Estate P705

Legal Assistant, Real Estate P705

25 Aug
|
Dentons
|
Toronto

25 Aug

Dentons

Toronto

Position summary



The Legal Assistant role requires a unique blend of skills and experience providing general and administrative support in our Real Estate group. The position will require a confident, reliable and business-minded assistant with the ability to manage multiple tasks and adapt to changing priorities.



The successful candidate will be organized, discreet, detail-oriented, and have a client-first approach to work. In addition, the successful applicant must be team-oriented and accustomed to working as a work team with other assistants. Generally, the hours of work are from 9:00 a.m. to 5:00 p.m. with some flexibility required to meet client needs; pre-authorized overtime may be required.



Responsibilities





- Drafting, preparing and proofreading correspondence, accounts and various transactional documents and forms.

- Entering and maintaining lawyer’s dockets and coordinating with the Accounting Department, when necessary; preparing detailed billings.

- Dealing with and responding to client inquiries expeditiously and conducting follow up; keeping the lawyers apprised of interactions in their absence.

- Opening, maintaining and putting away files, and maintaining precedent systems using the Firm protocol for knowledge management.

- Processing incoming and outgoing mail, including maintenance of email accounts and managing bring forwards.

- Preparing and updating cheque requisitions and expense reports.

- Updating and maintaining client/matter lists and current client contact records electronically to meet Dentons’ requirements.

- General administrative duties such as scheduling appointments and meetings, photocopying materials, booking meeting rooms, making travel arrangements, etc.; working with other related Departments/services internally to provide documents and other materials on time to meet client needs.

- Maintaining and organizing files, both electronic and hard copy as required.

- Demonstrating a team approach; supporting and standing in for colleagues to cover absences; ensuring strict adherence to confidentiality; accountability in relation to both internal and external clients to achieve outputs and goals for the Department and the Firm.

- Other duties as assigned.



Requirements



- Post-secondary education in business or related discipline. Legal Administration and/or Law Clerk Diploma preferred.

- Solid work experience in a legal environment with exposure to commercial real estate transactions; preference will be given to previous experience gained within a large firm environment.

- Passion for working in a team environment, willing to help others and comfortable with sharing work assignments.

- Ability to produce a high quality and quantity of work, occasionally under tight timelines.

- Able to meet deadlines, work well under pressure and take initiative using sound judgment.

- Strong interpersonal and communication skills (both verbal and written).

- Excellent technical proficiency in Microsoft Office applications.

- Knowledge of accounting/docketing systems and data management systems (i.e. Elite and iManage).

- Excellent organizational/follow up skills; attention to detail, proof reading and accuracy are required.

- Professional client and telephone manner and a proven track record of working with confidential information.

- Must have excellent problem solving skills, the ability to work with little instruction or supervision and be internally motivated.

- Professionalism demonstrated with colleagues, clients both in person and conversing by phone.

- Strong grammatical skills, including punctuation and proofreading, attention to detail and accuracy are a must.

- Demonstrated commitment to privacy and ethical conduct.

The original job offer can be found in Kit Job:
https://www.kitjob.ca/job/15479501/legal-assistant-real-estate-p705-toronto/?utm_source=html

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