DJW-56 - Administrative Assistant, External Affairs

DJW-56 - Administrative Assistant, External Affairs

26 Aug
Canada's National Ballet School

26 Aug

Canada's National Ballet School


Canada’s National Ballet School is currently accepting applications for the one year, Full-time Contract position of


Reporting to the Associate Director, External Affairs, the Administrative Assistant, External Affairs will support the

Department of External Affairs and act as an Assistant to the Executive Director. This position functions within a fast-

paced office environment encompassing a wide range of administrative and operational duties.

Major Duties and Responsibilities: 

Schedule external and internal meetings; 

Record and summarize meeting minutes; 

Conduct research on market, prospective partners, vendors, best practices etc.; 

Process invoices, internal expense forms and track payments; 

Co-ordinate travel for internal staff and external stakeholders; 

Organize and maintain hard copy and digital files; 

Input data and generate reports; 

Maintain office equipment and supplies (i.e. checking inventory and ordering supplies); 

Answer or direct internal and external inquires; 

Performs Other Departmental Duties As Required.

Qualifications/Skills/Experience: 

Post-secondary education in office practices/administration or a related field; 

2+ years in an administrative or related position; 

Strong knowledge of MS Office (Outlook, Word, and Excel) and experience with relational databases i.e. Raiser’s

Edge (data entry, data retrieval, and report generation); 

Strong proof reading skills complemented by high calibre writing ability and organizational and time management

skills; 

Exceptional customer service/interpersonal skills, problem solving, and an ability to work with highly confidential

information; 

Fluency in French and/or experience in a dance environment or arts & culture sector would be considered a

definite asset.

Successful candidates must supply Canada’s National Ballet School with a Police Reference Check in accordance

with the School’s Child Abuse/Sexual Abuse Prevention Policy; this will be co-ordinated through NBS HR.

Anti-Oppression/Anti-Racism at NBS: NBS is committed to having a workforce that is reflective of the

diversity of the City of Toronto and strongly encourages application from all qualified individuals, especially

those who can provide different perspectives and contribute to a further diversification of ideas.

Qualified applicants should email applications , including resume and cover letter , to ******** and include

“Administrative Assistant, External Affairs - 2020” in the subject line of your email by August 30, 2020* .


Canada’s National Ballet School is located at 400 Jarvis St., Toronto, Ontario M4Y 2G6.

Please visit for more information.

NBS is committed to providing accessible employment practices, in compliance with the AODA. Requests for accommodation

can be made at any stage of the recruitment process, applicants are asked to make their needs/requirements known.

NBS thanks all candidates for their interest; however, only those selected for interviews will be contacted.

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