Administrative Assistant - [JB963]

Administrative Assistant - [JB963]

26 Aug
Sun Life

26 Aug

Sun Life


Job Description:

The Administrative Assistant is accountable for the management of day-to-day administrative support for the AVPs in Corporate Application Services (CAS) . The ideal candidate for this position is a strong and polished communicator, an excellent problem solver and self-starter, who is confident and thrives in a fast paced environment.

This team member must have excellent organizational skills and have the ability to multi-task while maintaining multiple deadlines and can be a key player on the CAS team; helping to support multiple initiatives for this business unit and build effective relationships across the organization.

The role requires providing professional and proactive administrative assistance and managing complex and confidential information.

What will you do?

- Calendar management: Manage all aspects of the leaders’ calendars and provide support for their teams as needed. Promptly schedule meetings as requested, use discretion to prioritize meeting requests, ensuring meeting conflicts are avoided and the leaders' business priorities are considered. Where necessary, provide agendas/pre-reads to meeting participants.

- Meeting coordination: Work with internal and external partners to book meetings; proactively obtain all meeting materials. Coordinate booking rooms, tracking agenda items, coordinating catering and technology services and making arrangements for guests to be greeted, as required. Take ownership of the logistics for meetings and maintain detailed minutes. Help to organize monthly and quarterly meetings for the team and collect agenda items.

- Email management: Monitor and respond to emails on behalf of the leader as requested. Track action items, requests and other important deadlines on behalf of the leader.

- Travel management: Manage all travel arrangements, accompanying material for the leaders, and provide support for the team as needed. Make appropriate arrangements ensuring travel preferences are considered and can troubleshoot travel challenges as needed. 

- Expenses & Vendor Management: Prepare expense reports for the leaders and their direct reports in a timely manner, resolving issues. Manage relevant purchase orders for business unit.

What do you need to succeed?

- Experience working as an Administrative Assistant supporting senior leaders

- Excellent organizational, time management skills, and high attention to detail with the ability to manage changing priorities with ease

- Positive attitude, with a strong client service orientation

- Excellent business acumen, with the ability to perform with professionalism, tact and discretion; Manage highly sensitive and confidential information 

- A high level of initiative, judgment and problem solving ability

- Advanced mastery of the full Microsoft office suite, including Word, PowerPoint, Excel, Adobe, OneNote and SharePoint.

- Experience with Zoom, Concur Expense Management and Workplace by Facebook a plus

What's in it for you?

- 15 vacation days per year

- Flexible Benefits from the day you join to meet the needs of you and your family

- A friendly, collaborative and inclusive culture

- Wellness programs that support the three pillars of your health – mental, physical and financial

The Base Pay range is for the primary location for which the job is posted. It may vary depending on the work location of the successful candidate or other factors. In addition to Base Pay, eligible Sun Life employees participate in various incentive plans, payment under which is discretionary and subject to individual and company performance. Certain sales focused roles have sales incentive plans based on individual or group sales results. 

Diversity and inclusion have always been at the core of our values at Sun Life. A diverse workforce with wide perspectives and creative ideas benefits our clients, the communities where we operate and all of us as colleagues. We welcome applications from qualified individuals from all backgrounds.

Persons with disabilities who need accommodation in the application process or those needing job postings in an alternative format may e-mail a request to [email protected]

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

Salary Range:

47,200/47 200 - 77,900/77 900

The original job offer can be found in Kit Job:

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