We are seeking a versatile, seasoned and organized Bookkeeper / Administrative assistant to oversee our financial records and ensure the smooth operation of our office.

Our ideal candidate will be a multitasking pro who is proficient in accounting and administration.

Key Responsibilities

· Financial Record Keeping: Accurately record all financial transactions, including income, expenses, and payroll, using accounting software such as QuickBooks.

· Accounts Payable and Receivable: Manage accounts payable and receivable processes, including tracking invoices, processing payments, and maintaining vendor and client relationships.

· Bank Reconciliation: Reconcile bank statements with internal records to ensure accuracy and identify discrepancies.

· Financial Reporting: Prepare monthly, quarterly, and annual financial statements and reports for management review.

· Administrative Support: Provide general administrative support, including managing office supplies, scheduling meetings, answering the phone, and assisting with correspondence, .

· Compliance and Audits: Ensure compliance with financial regulations and assist with internal or external audits as needed.

· Budget Monitoring: Assist in tracking budgets and identifying variances, recommending adjustments as necessary.

Office Management & Administration:

· Act as the main point of contact for administrative support across departments.

· Manage office logistics, including ordering supplies and coordinating shipments.

· Schedule projects and create work orders for subcontractors.

· Assist with project documentation,



including purchase orders, proposals, and close-out documents.

· Coordinate with customers, consultants, and project teams to ensure client satisfaction.

Required Skills and Qualifications

· Education: High school diploma or equivalent; an associate degree, or extensive experience in a similar role in accounting or finance is preferred.

· Experience: Previous experience in bookkeeping or accounting roles is highly desirable.

· Technical Skills: Proficiency in accounting software (e.g., QuickBooks, Sage) and Microsoft Office Suite, particularly Excel.

· Attention to Detail: Strong attention to detail and accuracy in financial reporting and record-keeping.

· Communication Skills: Excellent verbal and written communication skills to interact with clients, vendors, and team members.

· A reliable self-starter who thrives in a fast-paced setting.

Computer Skills

- Proficient in Microsoft: Outlook, Word, Excel
- Solid knowledge of accounting software (Sage / QuickBooks)
- Knowledge of project management software is an asset
- Knowledge of scheduling software is an asset

Job Types: Full-time, Permanent

Pay: $25.00-$33.00 per hour

Expected hours: 40 per week

Benefits:

- Dental care
- Extended health care
- On-site parking

Application question(s):

- "Please briefly describe your experience with both accounts payable/receivable and your preferred accounting software (e.g., QuickBooks, Xero). Candidates who do not answer will not be considered."

Experience:

- Bookkeeping: 5 years (required)

Work Location: In person

📌 Bookkeeping/Administrative Assistant (Abbotsford)
🏢 MSA Insulating
📍 Abbotsford