Senior Administrative Assistant (Toronto)

Senior Administrative Assistant (Toronto)

Job Title: Senior Administrative Assistant

Job Type: T4 Contract

Job Location: Remote, Canada

Experience: 5 to 7 Years

Pay Rate: CAD $45/hr - $55/hr

Role Summary

We are hiring for a Senior Administrative Assistant role where the selected candidate will provide high-level administrative support to a Senior Director and their leadership team within a building design organization. This role plays a critical part in enabling smooth leadership operations by managing complex coordination, supporting decision-making workflows, and ensuring day-to-day administrative excellence in a fast-paced, distributed environment.

Key Responsibilities

- Support a Senior Director and leadership team by managing complex calendars and resolving scheduling conflicts across multiple stakeholders.
- Partner with leadership to prepare meeting agendas, materials, track action items, and follow through on deliverables.
- Coordinate domestic and international business travel, including itinerary planning, expense tracking, and timely expense report submissions.
- Plan and support virtual and in-person meetings and events, handling logistics such as venues, materials, catering, and activities.
- Maintain and manage team communication channels, including email aliases, Slack or Microsoft Teams spaces, and access permissions.
- Update and manage SharePoint or Wiki pages to support collaboration and information sharing.
- Manage departmental budgets, expenses, vendor contracts, invoices, and payment timelines.
- Work with staffing and outsourcing teams to support contingent workforce requests, contracts, and compliance requirements.
- Handle sensitive and confidential information related to leaders, employees, and operations with professionalism and discretion.
- Collaborate with other administrative and executive assistants to support leadership alignment and organization-wide meetings.

Must-Have Skills





- 5 to 7 years of experience supporting senior leaders within large, fast-paced organizations.
- Strong time management, organizational, and multitasking skills.
- Proven ability to work under pressure and consistently meet deadlines.
- Excellent written, verbal, and interpersonal communication skills.
- Hands-on experience with Microsoft Office Suite and collaboration tools, including Slack, Microsoft Teams, and SharePoint.
- High comfort level in using and adopting AI-powered tools and new technologies.
- Ability to manage sensitive and confidential information with discretion and integrity.
- Flexibility to adapt to changing priorities, processes, and work schedules.
- Willingness to travel locally or internationally when required.

Nice-to-Have Skills

- Experience supporting leadership teams in multinational or globally distributed environments.
- Exposure to departmental budget management and vendor coordination.
- Experience working with contingent workforce or staffing processes.
- Comfort supports both Mac and Windows-based work environments.

Call to Action

Interested in this chance? Apply now and our recruitment team will review your profile and reach out if it aligns with client requirements.

We value every application and aim to respond to those closely matching the role criteria. Even if you don’t hear back this time, we encourage you to stay connected with us for future opportunities.

About Techedin

Techedin is a global IT staffing and technology services firm helping enterprises build high-performance tech teams. We support innovation at scale by connecting skilled professionals to leading companies and impactful projects. We prioritize transparency, responsiveness, and the right fit.

Equal Opportunity Statement

At Techedin, we welcome applicants of all backgrounds, communities, and experiences. Our commitment to diversity, equity, and inclusion drives us to create hiring experiences that are open, fair, and human-first.

📌 Senior Administrative Assistant (Toronto)
🏢 Techedin
📍 Toronto