Procurement Specialist (North York)

Procurement Specialist (North York)

Location: North York, ON – Hybrid (2–3 days/week onsite)

Contract Duration: 6 months, with potential extensions (up to 1.5 years in 6-month increments)

Hours: Monday–Friday, 35 hours per week

Pay Rate: $50-60/hour

Job Title: Procurement Specialist

Role Overview

Reporting to the Category Manager, the Procurement Specialist is responsible for the end-to-end procurement of complex, high-value qualified services, including engineering, architectural, technical, and design/build services.

This role provides strategic sourcing leadership, manages competitive and non-competitive procurements, and ensures all activities comply with procurement policies, applicable legislation, and best practices. The Procurement Specialist partners closely with internal stakeholders, external vendors, and Legal to deliver cost-effective, high-quality procurement outcomes while mitigating risk.

Key Responsibilities

Strategic Sourcing & Procurement Delivery

- Lead end-to-end procurement activities for large, complex, and high-value professional services contracts
- Develop and implement category sourcing strategies aligned with business objectives
- Conduct market research and supplier outreach to ensure competitiveness and best practices
- Identify procurement risks and develop mitigation strategies

Tendering & Contract Management

- Prepare and manage procurement documentation including RFPs, RFBs, NRFPs, RFIs, ACANs, and pre-qualification processes
- Draft and revise Instructions to Bidders, General Conditions, commercial terms, and evaluation methodologies
- Review statements of work, scopes of services, and technical specifications
- Manage negotiated, single-source,



and sole-source procurements, including negotiations and contract finalization
- Coordinate contract awards, execution, purchase orders, and award letters

Stakeholder & Vendor Management

- Act as the primary procurement point of contact for assigned categories
- Provide procurement guidance and policy interpretation to internal clients
- Coordinate and chair procurement planning meetings, negotiations, consensus evaluations, pre-bid meetings, site tours, and debriefings
- Manage bidder communications and respond to vendor inquiries and complaints
- Liaise with Legal, internal departments, and external suppliers throughout the procurement lifecycle

Evaluation, Governance & Reporting

- Facilitate consensus evaluation meetings and document evaluation rationale
- Conduct reference checks and commercial compliance reviews
- Author commercial analysis, award recommendations, and Board Reports
- Support governance approvals, including Executive and Board submissions
- Participate in Board meetings as required to support complex procurements

Tools & Systems

- Utilize the electronic bidding portal to manage solicitations, evaluations, and consensus scoring
- Develop and maintain detailed procurement schedules (MS Project) and manage critical milestones





Qualifications & Experience

Required

- Minimum 3 years of procurement experience, preferably across both public and private sectors
- Strong knowledge of public procurement principles, contract law, and tendering practices
- Experience sourcing professional services (engineering, consulting, construction, technical services)
- Proven ability to manage complex, high-value procurements with minimal supervision
- Excellent written, verbal, negotiation, and stakeholder management skills
- Strong analytical, organizational, and problem-solving abilities
- Proficiency with MS Office (Word, Excel, PowerPoint, Outlook)
- Ability to manage competing priorities in a fast-paced environment

Technical & Regulatory Knowledge

- Sound understanding of the Construction Act
- Knowledge of trade agreements (e.g., CFTA, CETA) and public-sector compliance requirements
- Familiarity with engineered products, construction services, and technical procurement

Education

- University degree or college diploma in Business, Commerce, Engineering, Supply Chain Management, or an equivalent combination of education and experience

Assets (Nice to Have)

- Professional certification (e.g., Supply Chain Management Association Ontario, Ontario Public Buyer’s Association)
- Public sector or transit procurement experience
- Experience with complex negotiated contracts, NRFPs, and large capital projects
- Experience facilitating Commercial Confidential Meetings (CCMs)
- Background supporting engineering design, technical services, construction, or IT projects

📌 Procurement Specialist (North York)
🏢 Morson Edge (Canada)
📍 North York