VOC-267 - Administrative Assistant

VOC-267 - Administrative Assistant

19 Nov
Four Seasons.

19 Nov

Four Seasons.


Toronto, ON

Four Seasons Corporate Office in Toronto has an opening for an experienced Administrative Assistant to join our Legal team.

The Administrative Assistant, Legal will provide all aspects of professional administrative assistance to three lawyers (Vice President, Corporate Counsel, Director, Associate Corporate Counsel and Manager, Associate Corporate Counsel) and provide general administrative support to the Legal team.

Key Duties:

- Handle incoming and outgoing correspondence (phone and email)
- Typing and revising correspondence and documents (including tables in Word and Excel)
- Scheduling meetings, conference calls and calendar maintenance
- Travel arrangements

- Preparing and editing presentations using PowerPoint
- Complete expense reports; ensure appropriate coding of all expense reports
- Ensuring documents are signed by authorized signatories and distributed
- Tracking correspondence
- Filing and organization
- Maintaining office supplies
- Updating and maintaining databases and document lists

Key Requirements and Qualifications:

- 3-5 years legal administrative experience required (firm or in-house)
- College diploma/degree with focus in Administration, Business or similar
- Proficiency with Microsoft Outlook and Microsoft Office including Word, Excel and PowerPoint
- Strong written and verbal communication skills, able to communicate professionally with internal and external stakeholders
- Excellent grammar, word processing and spelling skills with keen attention to detail
- Understanding of and ability to deal with highly confidential information and materials
- Ability to work effectively under pressure and handle several projects/deadlines
- Team oriented with good relationship building skills with internal colleagues and external stakeholders

Candidates must be eligible to work in Canada.

Internal Candidates: Internal transfer applications to be completed and approved in workday by November 25, 2019.

Four Seasons is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If contacted for an employment opportunity, please advise Human Resources if you require accommodation.

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