Admissions Facilitator | (F572)

Admissions Facilitator | (F572)

12 Aug
Capilano University.
North Vancouver

12 Aug

Capilano University.

North Vancouver

North Vancouver, BC


$4,400 - $4,996 a month

Competition Number


Position Title

Admissions Facilitator

Position Number


Employee Group


Position Status

Temporary Full-Time


Registrar's Office

Additional Notes


North Vancouver

Job Summary

This is complex admissions work in the Registrar’s Office. The incumbent is primarily responsible for assessing, verifying and processing student admissions within the policy, regulation and practice of the University. Duties include communicating with, and supporting students through the admissions process, liaising with faculty and staff, and updating admissions materials. This position takes direction from the Supervisor,

Admissions, Transfer Credit and Graduation and reports to the Associate Registrar, Admissions and Graduation.

Key Responsibilities

- Assists students, staff and the general public in the admission process and provides detailed information on the admissions procedure. – Assesses and verifies admissibility of students to the university and programs, using existing policy, practice, admission, program and prerequisite requirements. – Reviews complex student cases to determine the outcome of applications. – Refers exceptional cases to the supervisor. – Refers students or potential students to resource areas in the University or community as required – Analyzes and processes educational documents. – Collaborates with students, staff and faculty to assess credentials and programs of study for a variety of purposes, including partnership and exchange programs, scholarships, and awards. – Administers the University’s policies and procedures as relevant regarding admissions. – Follows best practices in admissions and emerging trends that may impact admissions and recruitment and the means to overcome them. – Ensure all processes and procedures are documented and updated. – Updates admissions materials – Holds group information sessions as well as one-to-one interviews on admissions processes. – Maintains a wide variety of departmental records including the continual updating of student records. – Updates and maintains admission materials. – Uses third party and online systems and services to provide appropriate service, information and advice to students. – Liaises with internal and external stakeholders regarding admissions activities. – Liaising with faculty to provide two way information and solutions on emerging changes and challenges.

Required Knowledge, Skills & Abilities

- Thorough knowledge of Banner or another automated student record system. – Thorough knowledge of the University’s programs, courses and activities offered and of viable alternatives available for programs not offered by the University. – Thorough knowledge of the University’s policies and procedures governing admissions and registration. – Thorough knowledge of business English, spelling, punctuation and arithmetic. – Considerable knowledge of the various criteria used in determining eligibility for admission and registration at other post-secondary institutions. – Considerable knowledge of certificate, diploma, degree and graduate degree programs in British Columbia post-secondary educational institutions. – Considerable knowledge of the British Columbia High School system and the role of high school counsellors. – Considerable knowledge of word processing, spreadsheet and database applications. – Considerable knowledge of freedom of information and protection of privacy provisions. – Considerable knowledge of the principles and practices of record-keeping and statistical reporting. – Ability to learn in-house and other software applications, and to apply technical knowledge. – Ability to develop and recommend business practices, policies and procedures. – Ability to interpret and explain the applicable rules and regulations that govern Registrar’s Office activities. – Ability to multitask, apply organization skills to meet deadlines, and work with minimal supervision.

Required Qualifications & Experience

- Completion of a Bachelor’s degree.
- Two years of relevant administrative work experience in a Registrar’s Office or a student services-related function. Experience must include experience with post-secondary admissions and application assessment and work with student information systems.

Job Competencies


Posting Detail Information

Internal or External Position


Interview Date (Week Commencing)

Appointment Date

Appointment End Date (if temporary)


Days and Hours of Work

Our standard work week is Monday to Friday, 8:30am – 4:00pm.

Bridge Period (if applicable)

Pay Group



$4,400-$4,996 (per month based on 35 hours)



Job Open Date


Job Close Date


Open Until Filled


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